EMAIL INVOICES vs E-INVOICING

Email invoicing solutions are being abandoned in favour of secure, traceable, and cost effective electronic invoicing solutions with both large organisations and SMEs. Finding email invoices in your inbox can be frustrating, as multiple emails often have to be opened to find the correct one. Sometimes multiple versions of the same email invoice exist due to corrections of mistakes. With electronic invoicing there is one login to view all invoices and only one original correct version.

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5 Reasons to Convert from email

• 1. Security

  Unlike email invoices your electronic invoicing solution is hosted on secure servers and utilises advanced technologies to prevent interference or access from outside intruders. When users access the OnePosting e-invoicing system, Secure Socket Layer (SSL) technology protects information using both server authentication and data encryption, ensuring data is safe, secure, and available only to registered users.
  
  

• 2. Full Traceability of Customer Activity

  With email invoices, a supplier cannot be certain that an invoice has been delivered so it can be as unreliable as the post. Unlike email or postal services, e-invoicing is able to provide full traceability of customer activity and stays on top of customer contact information.
  
  

• 3. Compliance of email invoices

  An electronic invoicing solutions like OnePosting complies with all regulatory requirements. Email invoices on the other hand fail even to meet VAT compliance standards. Not only could this result in financial penalties from the regulatory authorities, it could also result in financial penalties for customers that accept invoices delivered in this way.
  
  

• 4. Customer Acceptance of email invoices ?

  We surveyed over 400 businesses to establish how they wanted to trade with their suppliers. Overwhelmingly customers wanted a single source for all their electronic invoicing (no need to log on to multiple custom supplier sites). They wanted an independent provider that they could trust to store their invoice content for the legally required duration. They also wanted to be notified when invoices were ready for collection and most of all offer ease-of use and security similar to Internet Banking. OnePosting’s electronic invoicing solution was developed in response to customer behaviour – as a result, it is an easy-to-use, yet robust system that facilitates the entire billing cycle.
  
  

• 5. Scalability

  An e-Invoicing Service like the OnePosting system is web-based, so it is easily scalable and can be used by companies of all sizes, whether they send out 100 invoices or 1 million invoices a month. Since there is no technology investment, cost savings are achieved from day one. For companies which aren’t ready for full invoice automation, OnePosting manages the migration of customers from post to online and operates.
  
  

Live Demonstration