Receiving Invoices: Accounts Payable Software

Supplier Invoice Processing

Accounts Payable Automation software removes paper from the supplier invoice handling process.

This streamlines processing, improves accountability and delivers significant financial benefit.

 

Benefits of Accounts Payable Automation Software

What would you like to achieve from inbound invoice automation?  The benefits most sought after by by our clients include some or all of the following:

  • Eliminate ‘missing’ or ‘lost’ invoices
  • Assign clear responsibility for approvals
  • Remove paper
  • Automate invoice approval
  • Improve cash forecasting
  • Ensure invoices coded correctly
  • Prevent duplicate/backdated invoices
  • Deliver major cost reductions
  • Process supplier invoice faster with less effort
  • Reduce manual entry
  • Retrieve invoices more easily
  • Achieve better deals from suppliers
  • Decrease supplier queries
  • Reallocate resources
  • Ease pressure at reporting periods
  • Reduce risk of fraud/ransomware

No IT Project!

Simple to setup up and use

All you need is Internet access!

Setup is a breeze – upload some key reports to OnePosting.  With 5 minutes training, most staff are able to use the software.

Most suppliers simply have to submit their invoices by email.  For the remainder there are other options available.

No IT Project required

Service suitability

While anyone can use AP Automation from OnePosting, the key beneficiaries are organizations with:

    • multiple locations and/or
    • multiple cost centres/departments
    • >500 inbound invoices per month

Financial Benefits

Many studies have been undertaken into the cost of processing supplier invoices without automation.  Estimates range from $4 to $26 per invoice in North America.  For mid-sized companies in Europe, a figure of €17.60 has often been used as a benchmark cost.

Activity Percentage
Receive Open/Distribute 6%
Coding/Data Entry 17%
Validation & Matching 23%
Dispute Management 14%
Payment & Cash Management 27%
Archiving/Storage/Disposal 13%

The financial benefits outlined above are only the tip of the iceberg and it is possible to achieve benefits in the order of 0.4% to 1% of revenue.


Pricing

Freemium

By Supplier Invitation Only

Online access to invoices

View supplier account online

View inviting supplier invoices only

Print invoices

Download in PDF format

Invoices stored online for 7 years

Enterprise

Medium/Large Enterprise

Online access to invoices

View all supplier accounts online

Access to all suppliers

No need to print

Download to your purchase ledger

Invoices stored online for 7 years

Invoice approval workflow

Purchase Order Processing

Auto-apply nominal/GL codes

Minimum 5 users

Automated invoice matching

2 or 3-way invoice matching

Pro

Small/Medium Enterprise

Online access to invoices

View all supplier accounts online

Access to all suppliers

No need to print

Download to your accounting system

Invoices stored online for 7 years

Invoice approval workflow

Purchase Order Processing

Auto-apply nominal/GL codes

Maximum 5 users

Optional add-on

Optional add-on

Lite

Entry Level Solution

Online access to invoices

View all supplier accounts online

Access to all suppliers

No need to print

Download to your accounting system

Invoices stored online for 7 years

Optional add-on

Optional add-on

Optional add-on

Optional add-on

Optional add-on

Optional add-on