Sending Invoices: Accounts Receivable Software

Automate Invoice Distribution

OnePosting’s accounts receivable software gathers invoices, credits, statements and related documents together and distributes them to customers in the way they have agreed to receive them.

Post/Mail

Email

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The top 3 reasons why you should consider OnePosting if you currently send invoices in paper format through the post/mail are:

  1. Remove paper handling
  2. Cost savings
  3. New customer engagement opportunities

Invoicing on paper is manually intensive, costly and inefficient.  Direct costs in terms of paper purchase, printing, enveloping, posting, storing and disposing can be relatively easily quantified.

However ‘hidden’ costs are usually a multiple of the direct costs. These include queries, delayed payments when invoices are ‘lost’ in the mail/post, credit control or collections time chasing accounts and re-sending copies of invoices.

As well as consolidating printed items to reduce postage/mailing costs and providing outsourced invoice printing, OnePosting also has a methodology and solution for migrating customers from paper to electronic invoicing.

Sending invoices by email is not without difficulties.  The top 3 reasons for replacing email with OnePosting are:

  1. Monitor invoice delivery
  2. Maintain email addresses
  3. Consolidate invoices where possible

Unlike ‘send and forget’ email, OnePosting tracks invoice delivery to customers AND whether or not invoices are accessed.

Incorrect or dormant email address can be identified and corrected.  In fact, customers can update email addresses for their organization themselves.

Each customer has a login to view their account so invoices can never be mislaid again.

OnePosting can also consolidate multiple invoices and supporting documents together for customers to minimize the number of emails that they receive.


How does it work?

 

 

Streamline invoice distribution to customers.

Remove paper handling even for customers that require invoices in paper format!

Convert customers to receive invoices electronically.

Reduce cost.

Give them everything they need to pay their accounts on time.

 

Benefits

The benefits seen by clients that have implemented automation for distributing invoices to customers include some or all of the following:

  • Improve compliance with payment terms
  • Increase effectiveness of credit control
  • Eliminate unproductive activities
  • Online access to invoices for staff & customers
  • Eliminate ‘missing’ invoices
  • Group related documents together
  • Reduce costs
  • Remove paper & paper handling
  • Reallocate resources
  • Increase accuracy of email addresses
  • Protect confidential billing data
  • Improve cash forecasting

No IT Project

No IT Project required

You have read it correctly!

In many cases, there is no need for an IT project to go live.  Simply direct your PDF invoices to OnePosting and we will look after everything!

This means that we will route invoices to customers electronically or in the post/mail.


Pricing

Lite

Entry Level Solution

Send invoices electronically

Monitored invoice delivery

Online invoice entry

Invoices stored online for 7 years

Pro

Small/Medium Enterprises

Send invoices electronically

Monitored invoice delivery

PDF or file interface

Invoices stored online for 7 years

Give customers online account access

Print invoices (outsourced/in-house)

Send statements electronically

Group documents together for a customer

Optional add-on

Optional add-on

Enterprise

Comprehensive AR Solution

Send invoices electronically

Monitored invoice delivery

PDF or file interface

Invoices stored online for 7 years

Give customers online account access

Print invoices (outsourced/in-house)

Send statements electronically

Group documents together for a customer

Include backup documents

Gather purchase orders electronically